Like most website operators, ELGE.CA collects non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. ELGE.CA’s purpose in collecting non-personally identifying information is to better understand how ELGE.CA’s visitors use its website.
ELGE.CA also collects potentially personally-identifying information like Internet Protocol (IP) addresses. This is collected as part of security protocols to help protect the site through security protocols that include blocking access from certain IPs. ELGE.CA does not use IP addresses to identify its visitors (users are identified by login ID/e-mail) and does not disclose such information, other than under the same circumstances that it uses and discloses personally-identifying information, as described below.
Gathering of Personally-Identifying Information
Certain visitors to ELGE.CA choose to interact with ELGE.CA in ways that require ELGE.CA to gather personally-identifying information. In each case, ELGE.CA collects such information only insofar as is necessary or appropriate to fulfil the purpose of the visitor’s interaction with ELGE.CA.
For visitors that register an account on ELGE.CA by enrolling in the training program, we gather name and e-mail address and province and (optionally) information about any affiliation with other organizations. Your answers to pedagogical questions do not need to reveal personally-identifying information, but you may optionally choose to reveal information that identifies you or the organizations you work for. All information gathered from you is to help the instructor to calibrate feedback and pedagogy and for future updates and improvements of all content. The instructor is a lifelong educator, not a marketer.
ELGE.CA does not disclose personally-identifying information other than as described below.
Protection of Certain Personally-Identifying Information
ELGE.CA takes all measures reasonably necessary to protect against the unauthorized access, use, alteration, or destruction of potentially personally-identifying and personally-identifying information.
ELGE.CA discloses potentially personally-identifying and personally-identifying information only to those of project administrators, employees, contractors, and affiliated organizations that (i) need to know that information in order to process it on ELGE.CA’s behalf or to provide services available through ELGE.CA, and (ii) that have agreed not to disclose it to others. Some of those employees, contractors and affiliated organizations may be located outside of your home country; by using ELGE.CA, you consent to the transfer of such information to them.
ELGE.CA will not rent or sell potentially personally-identifying and personally-identifying information to anyone. Other than to project administrators, employees, contractors, and affiliated organizations, as described above, ELGE.CA discloses potentially personally-identifying and personally-identifying information only when required to do so by law, if you give permission to have your information shared, or when ELGE.CA believes in good faith that disclosure is reasonably necessary to protect the property or rights of ELGE.CA, third parties, or the public at large.
Use of personal information
If you are a registered user of the ELGE.CA website, you will have supplied an email address. ELGE.CA may send you emails for purposes related to this training, such as receipts, confirmation of appointments that you booked, follow-up correspondence on discussions, or for other pedagogical purposes such as to inquire about any lapse in the progress of modules.
We will not sell or lease your personal information to third parties unless we required by law to do so. We do not publish e-mail addresses. We maintain security protocols to protect against malicious attempts to harvest e-mail addresses.
Legal grounds for processing personal information
We rely on one or more of the following processing conditions:
- our legitimate interests in the effective delivery of information and services to you;
- explicit consent that you have given;
- legal obligations.
Access to data
You have the right to request a copy of the information we hold about you. If you would like a copy of some or all your personal information, please follow the instructions at the end of this section.
Your user account at ELGE.CA can be edited by accessing the page “Edit my profile” that appears on the left toolbar after you successfully login with your username and password at: https://www.elge.ca/login/.
Retention of personal information
Invoices and receipts generated by ELGE.CA are retained for 6 years after the close of the calendar year’s audit, to be compatible with the requirements of the Canada Revenue Agency. Any banking/financial data collected as part of registration is handled by a third-party (PayPal) that only supplies ELGE.CA with a record of whether payment was successful and the date and time of the transaction.
We will retain your personal information on our systems only for as long as we need to for the success of ELGE.CA. We keep contact information until a user unsubscribes or requests that we delete that information. If you choose to unsubscribe from all contact, we may keep certain limited information about you so that we may honour your request.
ELGE.CA will not normally delete personal data from logs or records necessary to the operation, development, or archives of the training. But you may request that we do, in which case we will anonymise the data if the deletion would otherwise break essential systems or damage the logs of records necessary to the archiving, operation, and development of ELGE.CA.
Rights in relation to your information
You may have certain rights under data protection law in relation to the personal information we hold about you. In particular, you may have a right to:
- request a copy of personal information we hold about you;
- ask that we update the personal information we hold about you, or independently correct such personal information that you think is incorrect or incomplete;
- ask that we delete personal information that we hold about you from live systems, or restrict the way in which we use such personal information (for information on deletion from archives, see the “Retention of personal information” section);
- object to our processing of your personal information; and/or
- withdraw your consent to our processing of your personal information (to the extent such processing is based on consent and consent is the only permissible basis for processing).
If you would like to exercise these rights or understand if these rights apply to you, please follow the instructions at the end of this Privacy statement.
Third Party Links
ELGE.CA may collect statistics about the behaviour of visitors to its websites. For instance, ELGE.CA may reveal how many times a particular page was accessed. However, ELGE.CA does not disclose personally-identifying information other than as described in this policy.
Additionally, information about how you use our website is collected automatically using “cookies”. Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity.
This policy was written by adapting text from WordPress.org that was provided under a Creative Commons license.
This policy was last updated on September 20, 2019.